How to Add Email Accounts to Outlook on Your Desktop Computer

March 1, 2024

Blog Featured Image with text overlay. Topic - How to add email accounts to outlook on your desktop computer

Summary

Learn how to add email accounts to your Outlook so you can have one central location to check your email.

Outlook is a common email inbox “hub” for those of us with mutliple emails (guilty). It allows people to have one central location to check all those inboxes. This tutorial will walk you through how to add a new email address/inbox to your outlook on a desktop computer. The settings are similar for a tablet. 

Step 1: Open Outlook

  1. Launch Microsoft Outlook on your desktop. If you don’t have Outlook installed, you can download and install it from the official Microsoft website. If you want help with acquiring and setting up Microsoft, send us an email and we can connect you with our IT partner at Indy’s IT Department.

Step 2: Access Account Settings

  1. Once Outlook is open, look for the “File” tab in the top left corner of the screen.
  2. Click on “File” to open the Account Information section.
  3. Under Account Information, select “Add Account.”

Step 3: Choose Email Account

  1. In the Add Account wizard, select “Email Account” and click “Next.”

Step 4: Fill in Your Information

  1. Enter your Name, Email Address, and Password in the provided fields.
  2. Optionally, you can check the box to “Manually configure server settings or additional server types” if you have specific server details.

If we host your email, your server settings are likely mail.yourwebsitedomain.com, with IMAP Port: 993 and SMTP Port: 465

Step 5: Choose Account Type

  1. Select the type of email account you have. Outlook supports various account types, including Microsoft Exchange, POP3, IMAP, and others.
  2. If you’re unsure about your account type, contact your email provider or IT department for assistance.

Step 6: Configure Server Settings

  1. Based on your account type, you’ll need to enter server information. This may include incoming and outgoing server addresses, as well as security settings.
  2. Consult your email provider or IT department for accurate server information.

Step 7: Test Account Settings

  1. Click on the “Next” button to test the account settings. Outlook will verify your information and establish a connection with the email server.

Step 8: Complete Setup

  1. Once the test is successful, click “Finish” to complete the setup.
  2. Outlook will now start synchronizing your emails, and you’ll see your inbox populated with messages from the added account.

Repeat the above steps for each additional email you want to add to your Outlook Hub.

Congratulations! You’ve successfully added an email inbox to Outlook on your desktop computer. Repeat these steps for each additional email account you want to integrate. Now you can manage multiple email accounts conveniently from one unified platform.

 

Written By Shawna Barnes

Shawna is the graphic and website designer at S. Barnes Designs. She studied graphic design after her medical retirement from the Army in 2011 and has been designing websites since 2016. She lives in northwestern Wisconsin with her husband, two dogs, and a cat.

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